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Definitions and Explanations
Amarillo College offers courses in a variety of formats designed to assist students in successfully achieving course learning objectives. The four basic course formats are:
- Traditional Course - Instruction delivered 100% face-to-face contact with the instructor. A disclaimer will be added to all traditional course offering information to alert students they are expected to use computers with internet capability to enhance their learning. (May be lecture, laboratory, lecture/laboratory, clinical, practicum, internship, cooperative experience.)
- Online Course - Instruction delivered 100% over the internet. (Does not require a student to come to an Amarillo College campus for any portion of the course.)
- Hybrid/Blended Course - A course in which a majority (at least 50 percent but less that 85 percent) of the planned instruction occurs when the students and instructor(s) are not in the same place.
- Enhanced Online Course - A course which may have mandatory face-to-face sessions totaling no more than 15 percent of the instructional time. Examples of face-to-face sessions include orientation, laboratory, exam review, or an in-person test.
- Interactive Television Course - A course utilizing interactive television instruction to provide two-way, real-time communication between instructor and students who are geographically separated.
Units of Credit - Semester Hours
Academic credit at Amarillo College is granted on the basis of semester hours. In general, a semester hour of credit is given for passing work in one lecture period of 50 minutes each week, two to four laboratory hours each week, or four to 16 clinical hours each week for 16 weeks.
All courses are designated with a prefix, which denotes the field of study, and a four-digit course number.
Course Numbering Guideline
- The first digit of the number indicates the classification of the course: 1 - freshman, 2 - sophomore, 0 - developmental.
- The second digit indicates the number of semester hours credit the course carries.
- The last two digits indicate the course sequence. Thus English 1301 would be the first English course in the sequence.
- Courses listing a Texas Common Course Number comply with the Texas Common Course Numbering System (TCCNS). These courses are designed to transfer to public colleges and universities in Texas.
- Courses that are designed for a specific technical program follow the Workforce Education Course Manual content and numbering system.
The minimum semester load for full-time status in a fall or spring semester is 12 credit hours. Students who wish to enroll in more than 21 hours must have the approval of the Vice President of Student Affairs.
A summer semester consists of a variety of variable length terms. The normal summer semester load is six to eight hours. Students who wish to enroll in more than nine hours must have the approval of the Vice President of Student Affairs.
Academic Freedom for Students
Students shall be free to be guided by scholarly research, study the substance of a given discipline, examine pertinent data, question assumptions, take reasoned exception to information and views offered in the classroom, and reserve judgment about matters of opinion.
Students must meet academic standards in work completed at Amarillo College each semester. The College places those students who fail to meet these standards on academic probation or academic suspension. Students who meet or exceed academic standards set by the College will be considered in good standing. In determining academic standing, the College considers grades earned only at Amarillo College.
A student will be placed on academic probation when the student’s semester grade-point average falls below a 2.0 and the student’s cumulative grade-point average is less than 2.5. For purposes of determining academic probation, all course work taken during the summer terms in a given year will be considered as one semester.
Academic probation is effective for at least one semester. The summer term may serve as a probation semester.
A student on probation is also encouraged to participate in the probation program, AC Choice Seminar.
A student is removed from academic probation when a 2.0 grade-point average or better is earned on all work attempted at Amarillo College during the semester that the student is on probation.
A student on probation who fails to bring his/her semester grade-point average up to a minimum of 2.0 will be suspended through the next semester. For purposes of determining academic suspension, all course work taken during the summer terms in a given year will be considered as one semester.
A student receiving Veteran’s Administration benefits who is placed on academic suspension will be reported to the VA as making unsatisfactory progress.
Academic suspension is effective for at least one semester. Both summer sessions may serve as the suspension semester.
- A student who is on suspension from Amarillo College will not be allowed to attend classes during his/her one semester of suspension. After the student sits out for one semester, the student can return to school on academic probation.
- If a student transfers to Amarillo College from another institution, and was placed on academic suspension at that institution, the student will not be allowed to attend classes until the suspension term(s) has been completed.
Appeals for Reinstatement during Suspension
- Students on academic suspension who have not completed their term of suspension may appeal to the Academic Appeals Subcommittee for immediate reinstatement when extenuating circumstances exist. Students must complete the Request for Appeal of Suspension form found at www.actx.edu/registrar and submit to the Registrar’s office by the appropriate deadline to be considered. Students will receive notification of the decision from the Academic Appeals Committee prior to start of the term.
After the suspension semester, the student is eligible for readmission to Amarillo College the next semester on academic probation.
Academic Support Services
Services for Students with Disabilities
The disAbility Services Department coordinates services for students with disabilities. Those services include:
- academic advising
- testing accommodations
- classroom accommodations
- registration assistance
- barrier-free access to campus facilities
In addition to working closely with various state and local agencies, disAbility Services coordinates efforts with Amarillo College administration, faculty, and staff in providing services for students with disabilities.
For more information, contact disAbility Services at 806-345-5639 or www.actx.edu/disability.
Currently enrolled students are eligible for free:
- one-on-one tutoring for many courses
- SMARTHINKING online tutoring
- Walk-in tutoring
For more information, log on to www.actx.edu/tutoring, come by L-115, or call (806) 371-5432.
ACADEMIC ADVISING SERVICES
Amarillo College considers academic advising essential to college success. Advisors assist students with course planning, academic/career plans as well as transfer and employment information. Students who are non-degree seeking or who choose General Studies as their major will be provided curriculum information from the advisors in the Advising Center located in the Student Services Center, Suite 130. All other students who declare a specific major will be assigned an advisor for that field of study (which may or may not be located on the Washington Street Campus). In some instances, students are assigned to an advisor based on test scores, admission status or special needs.
While the college provides advising services and greenlights the student for registration clearance, students self-register online via AC Connect Self Service. Students must meet with their academic advisor each semester to receive an updated greenlight. Self-registering students are cautioned, however, that it is solely their responsibility to ensure that course choices fulfill their degree requirements.
Students may obtain additional online advising information on the web at www.actx.edu/advising.
It is important to utilize advising services for more than just scheduling of classes. Advisors have been trained to respect students’ needs and help them:
- identify areas of interest
- formulate an academic plan
- create personal career action plans
- explore realistic employment opportunities
- explore resources to overcome stumbling blocks
- identify academic ambitions and frustrations
- by serving as a point of contact when they “just need someone to talk to”
Additional information is available on the web at www.actx.edu/advising.
ADULT STUDENTS PROGRAM
The Adult Students Program is a part of the Advising Department. Information regarding the program can be obtained on the Washington Street Campus at (371-5440, SSC, Suite 130) or on the West Campus (354-6007, WCLC, Room 102A).
The number of adults, women in particular, enrolled in higher education has risen significantly. Often these students have special needs upon returning to college because of family and job obligations. Amarillo College is sensitive and responsive to the personal and educational needs of the adult learner.
Support services include:
- educational and career guidance referral to other agencies for additional assistance if needed
- tuition, childcare, transportation, textbook and emergency assistance (subject to: meeting needs’ criteria & availability of funds)
Additional information is available at www.actx.edu/asp.
The Social Services Program is a part of the Advising Department. Social Services provides comprehensive assistance to help bridge students, faculty, and staff to the appropriate resource(s). Our goal is to provide as much information as possible for students and employees to access college and community-based resources when needed. The Coordinator of Social Services provides assistance to students as emergencies arise (subject to: meeting needs’ criteria & availability of funds). If Social Services cannot meet the need(s) of the student, the Coordinator will refer to outside resources as applicable. Information is updated frequently on the Social Services webpage for everyone to access 24/7. Information regarding the Social Services program can be obtained in the Advising Center which is located on the Washington Street Campus, 371-5440, SSC, Suite 130.
Additional information is available at www.actx.edu/resources.
CAREER AND EMPLOYMENT SERVICES
Career & Employment Services are available to students and alumni; some services are also available to prospective students. The Career Center is located on the Washington Street Campus (371-5147, LL, Suite 110).
- On-site Workforce Development Specialist focusing on employment services, career exploration, and Workforce Investment Act programs
- College Central Network job board, resume builder, and career documents
- My Plan career exploration and assessment tool, partnered with individual meetings to interpret results
- Comprehensive listing of on-campus student employment opportunities and student employee orientation
- Workshops and programs on creating a resume, preparing for a job search and interviewing skills
- On-campus interviewing
- Computers and free printing for any career or job related need
- The Student Money Management Center, which provides assistance on a variety of topics that support student financial literacy and success. Topics include budgeting, credit, savings, banking, and college costs and resources.
- Additional information may be found at http://www.actx.edu/career
Regular attendance is necessary for satisfactory achievement. Therefore, it is the responsibility of the student to attend class in accordance with the requirements of the course as established by the instructor. Attendance and/or participation requirements in courses delivered electronically (telecourses and on-line courses) will be unique to the individual course.
Religious Holy Days
Amarillo College shall excuse a student from attending classes or other required activities including examinations for the observance of a religious holy day, including travel for that purpose. A student whose absence is excused for this observance may not be penalized for that absence and shall be allowed to take an examination or complete an assignment from which the student is excused within a reasonable time after the absence.
Amarillo College may not excuse absences for religious holy days which may interfere with patient care.
If a student and an instructor disagree about the nature of the absence being for the observance of a religious holy day, or if there is a similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the President of Amarillo College or his or her designee. The student and the instructor shall abide by the decision of the President or the designee.
Weather Closing Policy
If Amarillo College campuses are closed because of inclement weather, an official announcement will be made through all local television stations and KGNC radio. The message will also be posted on the college website and the College’s main telephone number (806) 371-5000.
Morning closings will be announced by 6:30 a.m. The decision to close or change evening classes will be made by 3:00 p.m. If a decision to cancel classes or close a campus is made during the day, students will be notified through the media and website. If no announcement is made, the College is open as normally scheduled.
Please listen closely to weather announcements as one campus may be closed while others remain open.
Alternative Methods of Earning Credit
Academic credit may be granted through alternative methods to students who meet certain criteria and pay the required processing fee. This option is reserved for students who are currently enrolled and have a declared major appropriate for the credit. Amarillo College cannot guarantee credit received through alternative methods will be recognized by transfer institutions and recommends students verify transferability prior to applying for credit.
Each request will be reviewed for appropriateness and approval. Credit awarded by one of these alternative methods will appear on the student’s transcript with a grade of “E.”
Articulated High School Career and Technical Credit
This special articulated credit program allows high school students to receive college credit for technical and career courses they completed while in high school. The articulation process eliminates the need for duplication of courses at the college level.
A list of partner high schools and articulated courses can be found at the following location: http://www.actx.edu/ctl/careerclusters.
AC students who are graduates of partner high schools and wish to receive articulated credit must provide an official high school transcript demonstrating successful completion (grade of A or B) of an articulated course(s) and complete the Application for Articulated Credit. All petitions for credit are evaluated by the Amarillo College Registrar’s Office.
Credit by Examination
College credit can be granted for successful completion of selected examinations from the testing programs described below. Students are responsible for having their test results sent to the Registrar’s Office and filing the petition for credit. Registration materials for testing are available at the Testing Center and in most secondary schools. More information about these exams can be found under forms on the Registrar’s webpage.
Contact the Amarillo College Testing Center in the Student Service Center, Room 101, for information on the following programs:
ACT examinations consist of four sub-tests in math, English, science, social studies and an optional writing test. Amarillo College awards credit for English and Math based on ACT scores.
- College Board Advanced Placement (AP)
Program examinations are offered in participating secondary schools in May of each year. Information may be obtained by calling the local public school administration, or by visiting the Educational Testing Service online at www.ets.org. Students may obtain a complete list of Amarillo College courses for which AP credit may be granted. Contact Testing Services for more information. Credit may be granted for a score of three or above to qualified students.
- College Level Examination Program (CLEP)
Amarillo College grants semester-hour credit for certain CLEP examinations which measure achievement in specific courses. Students may obtain a complete list of Amarillo College courses for which CLEP credit may be granted. Contact Testing Services for more information.
DANTES test scores for military students will be accepted based on the approved CLEP list of specific courses. A military transcript and/or a DANTES score report must be on file with the Registrar’s Office.
This program consists of the SAT I-Reasoning Test with writing and the SAT II-Subject Tests. Students may qualify for English and Mathematics credit at Amarillo College according to scores on these exams.
Physical Education Credit for Military Service
Students who have completed one year of active duty in the Armed Forces of the United States and who have been discharged or released honorably may receive three semester hours of physical education credit. Students who wish to obtain this credit should submit an original copy of their DD 214 (Member 4) with the Petition for Physical Education Credit Based on Military Experience to the Registrar’s Office.
Credit for Military Experience
Students may be granted up to 42 semester credit hours for officially documented military experiences. If applicable, credit may include 3 semester of Physical Education (see Physical Education Credit for Military Service). Credit will be awarded according to recommendations published by the American Council of Education (ACE).
Petitioners are encouraged to submit one of the following military transcripts to the Office of the Registrar: Army/ACE Registry Transcript System (AARTS), Sailor/Marine American Council on Education Registry Transcript (SMART) or Community College of the Air Force Transcript (CCAF). In some cases, other military documentation may be required.
Several departments within the college prepare, administer and score comprehensive examinations. Each student will pay a $25 per credit hour examination fee. A score of “C” or higher on one of these exams will qualify a student for credit in the specific course covered by the examination. Students should contact the department chair for additional information.
Conversion of Continuing Education to Academic Credit
Academic credit may be awarded for learning achieved through the Amarillo College Continuing Education program. Students must meet the same academic rigor as those students taking the course for academic credit, earning a “C” or higher to qualify for credit in the equivalent academic course. Each student will pay a posting fee of $25 per credit hour. Students should contact the department chair for additional information.
Credit by Experience
Credit may be awarded for learning achieved through experiences outside typical educational settings when it is consistent with the educational objectives of the student, the requirements of the curriculum and the policy on granting credit for experience. Awarding of credit will be considered for the following experience:
- military training and experience;
- other experiences with appropriate documentation.
- Contact the department chair specific to the subject area to see if their request is feasible.
- Prepare application for credit by experience identifying course chosen for credit.
- Each application/portfolio must include a written justification by the student.
- Prepare portfolio documenting experience-should include, but is not limited to the following:
- previous education related to course;
- previous work experience, military, etc., including dates, titles, job descriptions;
- in-service training workshops, including dates, topics, certificates or transcripts;
- letter from employers, volunteer agencies, regulatory agencies supporting experience;
- return application to department.
- Pay a posting fee of $25 per credit hour upon approval of credit.
Credit will be awarded for learning achieved through a professional licensure when it is consistent with the educational objectives of the student, the requirements of the curriculum and the policy on granting credit for licensure. Awarding of credit will be considered for the following:
- professional certificates, licenses and credentials such as FAA licenses, medical field licenses, etc.;
- learning achieved through proprietary schools, apprenticeship or other in-house training programs.
- Contact the department chair specific to the subject area to see if their request is feasible.
- Prepare application for credit by licensure identifying course chosen for credit.
- Prepare portfolio documenting experience - should include, but is not limited to the following:
- professional certificates, licenses;
- letter from employers, volunteer agencies, regulatory agencies supporting experience;
- return application to department.
- Each student will pay a $5 per credit hour posting fee.
Advanced Standing (Without Credit)
Office Technology, Language, and Mathematics offer advance placement without credit to qualified students. Students may contact the department chairs for further information.
External Learning Experience
An External Learning Experience (ELE) is a competency-based learning experience that enhances lecture and laboratory instruction and is provided at work sites appropriate to a student’s field of study. The ELE allows the student to have practical, hands-on training and to apply learned concepts and theories in a workplace setting. There are four types of External Learning Experiences: clinicals, internships, practica, and cooperative education.
Each program of study determines the type of External Learning Experience that best meets the needs of its students. To participate in an External Learning Experience, students should have completed six semester hours in their occupational major and must have approval from their program manager. The number of semester hour credits students earn depends on the type of External Learning Experience and the number of approved work hours. In addition to the work experience, Cooperative Education students must attend a lecture series totaling 16 hours. This lecture series earns students one semester credit hour.
External Learning Experience students find that their studies have greater relevance when on-the-job experience is combined with classroom instruction. This integration of work and study increases the student’s competence and motivation because it reinforces why learning is necessary. Also, the student’s interaction with fellow workers and supervisors helps the student develop important human relations skills.
The Distance Education Program provides access to Amarillo College courses and support services for students separated by time and/or physical location from traditional classroom settings. Distance courses have the same features as on-campus courses in terms of academic quality, objectives, credit hours, content and transferability and require the same effort and commitment. Currently, students may take online, hybrid, and enhanced online courses over the Internet. These courses offer flexibility to students who have time and distance constraints (www.actx.edu).
AC also offers online courses. Instead of attending regular classes on campus, students access weekly lessons and assignments on the Internet. Students must have access to a computer with the following system requirements:
- Microsoft Windows XP or later; Macintosh OS/X
- Microsoft Internet Explorer (9 or higher) and/or Mozilla Firefox (8 or higher)
- Java Runtime Environment 1.4 or higher
- Acrobat Reader, Quicktime, and Flash/Shockwave
A course in which a majority (at least 50 percent but less that 85 percent) of the planned instruction occurs when the students and instructor(s) are not in the same place.
Enhanced Online Courses
A course which may have mandatory face-to-face sessions totaling no more than 15 percent of the instructional time. Examples of face-to-face sessions include orientation, laboratory, exam review, or an in-person test.
The schedule for final exams will be published each semester at www.actx.edu/registrar.
Students’ semester grades in all courses are filed in the Registrar’s Office, and these are the official record of the College. A grade once earned and recorded cannot be removed. If a student repeats a course one or more times, the highest grade is the one counted toward fulfillment of degree requirements.
||4 grade points
||3 grade points
||2 grade points
||1 grade point
||0 grade points
A grade point, or quality point, is the numerical value given to letter grades. Note above that an “A” is represented by a “4.” This means that an “A” in a one-credit-hour course earns 4 grade, or quality points. An “A” in a three credit-hour course earns 12 grade, or quality points, etc.
Grade Point Average (GPA)
Semester Grade Point Average - The semester GPA is calculated by dividing the number of grade points earned by the total number of credit hours attempted, including grades assigned for remedial/developmental course work and excluding all but the highest grade assigned where courses have been repeated. (Courses repeated at other schools will not apply to this policy.) This grade point average appears on official transcripts after each term enrolled.
Cumulative Grade Point Average - The overall GPA is calculated by dividing the total number of grade points earned by the total number of credit hours attempted, excluding grades assigned for remedial/developmental course work and all but the highest grade assigned where courses have been repeated. (Courses repeated at other schools will not apply to this policy.) This grade point average appears on official transcripts after each term enrolled.
Graduation Grade Point Average - The graduation GPA is calculated by dividing the total number of grade points earned by the total number of credit hours attempted, excluding remedial/developmental course grades and all but the highest grade assigned where courses have been repeated. (Courses repeated at other schools will not apply to this policy.) Any student with a graduation GPA below 2.00 may petition the Vice President and Dean of Instruction to exclude grades in courses not required for their degree or certificate. If the student is granted permission to exclude grades he will not be considered for graduation with honors. The graduation GPA is used to determine eligibility for graduation and will not appear on the transcript.
For multiple enrollments, failing grade(s) will be omitted and last grade counts.
Calculate your GPA.
Grade of “I”
An “I” (Incomplete) may be given when a portion of course requirements, such as an exam or a report, has not been completed. The student and instructor must complete a Contract for Incomplete Grade form prior to the granting of a grade of “I.” If the course is not completed by the specified deadline, the “I” will be changed to an F. The student is entirely responsible for completing the work that will remove the “I.”
Change of Grade
Any grade change must be made by the instructor of record, or in the absence of the instructor, by the department chair. Requests for grade changes made more than six months after the initial grade determination must also be approved by the division chair and Vice President of Academic Affairs. Grade changes will not be made without sufficient justification.
Guarantee for Job Competency
Amarillo College guarantees that recipients of an Associate of Applied Science degree or Certificate of Completion will possess technical job skills identified as exit competencies for his or her specific degree program and required for an entry-level position in the occupation for which the program was designed. If such a graduate is judged by his or her employer to be lacking in those skills, the graduate will be provided up to 12 tuition-free credit hours or additional skill training by Amarillo College under the conditions of the guarantee policy. Students should contact the Registrar’s Office for additional information.
Scholastic Honors Lists
A scholastic honors list will be published after the end of each (fall and spring) semester. Students must be enrolled in 12 or more hours of academic courses (nonremedial) and make a grade point average of 3.6 or above to qualify for the honors list. Any student not wanting his or her name published must submit a nondisclosure form to the Registrar’s Office prior to the twelfth class day. Students do not need to enroll in Honors classes or participate in the Presidential Scholars Program to qualify for the Scholastic Honors Lists. Students enrolled in Honors sections and/or members of the Presidential Scholars Program are not automatically qualified for the scholastic honors lists.
Presidential Scholar Honors Program
- The Presidential Scholars Program is an application-only learning community consisting of a small group of AC students selected on the basis of their academic and extracurricular achievements. Applications are reviewed and interviews are conducted in the spring prior to anticipated Fall enrollment.
- Scholars complete a curriculum of four core courses and participate in student-centered learning experiences that promote intellectual growth, cultural appreciation, professional focus, leadership development, and civic participation.
- Presidential Scholars receive tuition, textbook, technology, and travel scholarships. Most Presidential Scholars, whose grades are 3.5 or better, receive a renewable scholarship package in excess of $1,000.
- Presidential Scholar courses are designated on the official transcript and students who complete the Program receive an additional notation.
- For admission and advising information, see https://www.actx.edu/honors/index.php?module=article&id=13 or email firstname.lastname@example.org.
Additional Honors Courses
- Any student with a GPA of 3.0 or greater may enroll in Honors sections, as space allows. An application is not necessary.
- Honors sections provide courses designed especially for students who want to excel in college. The courses are NOT designed to be harder; however, they will challenge you to do your best work. Because the classes are small, faculty can devote special attention in helping you be successful.
- Additional Honors courses may include offerings in English, biology, speech, music, psychology, history, mathematics, etc.
- Honors courses are designated on the official transcript.
- For more information see the FAQs page at www.actx.edu/honors or email email@example.com.
Amarillo College Library
Amarillo College students may use all the facilities in the library’s two branches, Lucille King Lynn Library on the Washington Street campus and the West Campus Library located in Amarillo Public Library’s Northwest branch.
Lynn Library provides most of the information and resources required for college courses. It houses the main printed book collection, study areas, and the Learning Commons, a collaborative work and study area equipped with computer workstations and course-based software, scanners and photocopiers. Research and projects can be completed with the help of the library’s technical, reference and instruction staffs.
The West Campus Library holds materials primarily for nursing and allied health studies, but materials are also provided for all programs located on West Campus. Computer workstations and related software are available. A librarian is on duty for research assistance.
Our computer workstations provide access to the World Wide Web. Over 28,000 electronic books and over 14,000 full-text periodicals in many individual disciplines are available at the library, work, or home through the library’s Web page.
Amarillo College Library is a member of the Harrington Library Consortium, a cooperative association of libraries throughout the Texas panhandle. Members extend borrowing privileges to Amarillo College students. The consortium includes all branches of the Amarillo Public Library.
The Testing Center, located in the Student Service Center, Room 101, offers a variety of services to students, prospective students, and instructors including standardized testing, make-up testing, instructional support such as certification and competency examination, and proctoring services for students enrolled in various distance learning programs.
Standardized tests are administered on scheduled dates and require advance registration and payment. The GED examination is administered each week. See the Testing Center website at www.actx.edu/testing for details.
Transcripts of credits must be requested in writing by the student. All admission requirements and financial obligations to the College must be met in full before transcripts will be issued.
Transferability of course work is usually dependent on the receiving institution’s course content requirements. No university is required to accept in excess of 66 semester credit hours in transfer from a community college. A university may accept more than 66 semester credit hours by choice, but cannot be compelled to do so. All students who may wish to transfer course work from Amarillo College to any college or university should contact the Admissions Office at the school to assure transferability.
Students may also compare the common course numbers with the common course information from the school where they wish to transfer. Courses designated with an * and a footnote in the course description section of the catalog comply with the Texas Common Course Numbering System (TCCNS). These courses are designed to transfer to public colleges and universities in Texas. Any student transferring from a community college to a university shall have the same choice of catalog designating degree requirements as the student would have had if the dates of attendance at the university had been the same as the dates of attendance at the community college. If students encounter transfer problems, they should contact the Office of the Registrar. Students transferring to public colleges and universities in Texas should contact the receiving institution regarding additional fees that may be charged if they enroll for credit hours that exceed those required for their degrees (see “Notices to Students” section of catalog for more information).
Transfer Dispute Resolution
The Texas Education Code Section 61.078 provides a means to aid students in resolving disputes regarding the transfer of course credits. To qualify as a dispute the course(s) in questions must be listed in the Community College General Academic Course Guide Manual and be offered at the receiving institution. The sending institution, or the student working through the senior institution, must initiate the dispute. From the date a student is notified of the denial of credit, the law allows a maximum of 45 calendar days for the resolution of the dispute by the sending and receiving institutions.
In order to challenge the denial of credit, a “Transfer Dispute Resolution” form, available in the Registrar’s Office, must be completed within 15 days after the student has been notified of the denial of credit. This form is sent to the receiving institution.
The receiving institution must then inform the student, the sending institution and the State Commissioner of Higher Education of the resolution. If need be, the Commissioner, or designee, may be called upon to resolve the dispute.
Withdrawal Limitation Policy
Texas Education Code (Senate Bill 1231 - Rule §4.10) stipulates that students attending Texas institutions of higher education for the first time in the fall of 2007 and later may not withdraw from more than six courses during their academic careers, including courses from which they have withdrawn at other Texas institutions of higher education.
There are certain exceptions to this policy, and petitions for exceptions should be directed to the Registrar.
Special note for the purpose of this ruling:
Those who enroll as entering freshmen students or first-time-in-college (FTIC) students in undergraduate courses during fall 2007 semester or any subsequent semester are subject to course drop limitations.
- High school students who enroll through dual credit or high school concurrent programs are not affected by the six (6) drop limit until they graduate from high school and enroll in higher education.
- Students who have completed a baccalaureate degree at a recognized public or private institution are not affected.
To petition for additional exceptions, please submit the Exception to Withdrawal Policy Form (SB 1231) to the Office of the Registrar.