The faculty and staff of Amarillo College welcome you. We are proud that you have given us the opportunity to serve your educational needs.This Student Rights and Responsibilities bulletin provides important information that we hope will make your college experience sound and
Contained within the following pages are those major policies and regulations which directly affect the students at Amarillo College. It is very important that you take the time to familiarize yourself with this information since it deals with your “rights” and your “responsibilities” as an AC
In this bulletin we have tried to present the information in a concise format. If after your personal review of this material, you have questions regarding student related policies, please contact me personally. Also, your advisor will attempt to assist you with any problems you may encounter in regard to understanding these policies and regulations.
In closing, I would like to again welcome you to Amarillo College and assure you that we are all interested in your personal growth and educational progress. Please let us know if we can assist you in any way as you continue your journey down this wonderful pathway of higher
Vice President of Student Affairs
TABLE OF CONTENTS
Amarillo College Mission
Equal Opportunity Policy
Notification of Rights Under FERPA
Changes in Student Information
Intellectual Property Rules
Financial Obligations to the College
Student Identification Cards
New Student Orientation
Representation: Student Government Association
Services for Students with Disabilities
$1000 Tuition Rebates
Additional Tuition Charges – Early Warning
Three-peat Supplemental Fee
Reporting Crimes and Emergencies
Student Right to Know
Campus Security/Cleary Act
Student Academic Freedom
Adding a Course
Withdrawing from a Course
Changing from Credit to Audit Status
Religious Holy Days
Grading Practices and Reports
Student Conduct and Responsibilities
Student Code of Conduct
Student Conduct/Disciplinary Procedures
Formal Student Complaints
Traffic Citation Appeal Procedure
Participation in Political Activities
Weather Closing Policy
Student and Community Use of College Facilities
Student Clubs and Organizations
Student Health Insurance
Bacterial Meningitis Information
Student Assistance Program for Alcohol & Drug Abuse
Amarillo College Mission
Enriching the lives of our students and our community.
Opportunity for All
Amarillo College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate degrees and certificates. Contact the Commission on Colleges at 1866 Southern Lane Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Amarillo College
When program accreditation or other reviews are required or advantageous to the College, the administration may require or recommend program or institutional compliance to the prescribed standards as set forth by the accrediting body or any agreed upon entity.
Equal Opportunity Policy
Amarillo College is an equal opportunity community college. It is the policy of Amarillo College not to discriminate on the basis of sex, disability, race, color, age, religion, or national origin in its educational and vocational programs, activities, or employment as required by Title IX, as amended, Section 504, Title VI, and Age Discrimination Act of 1978. For information about your rights or grievance procedures, contact the Director of Human Resources, Lynn Thornton (371-5040, SSC 280), who has been designated the compliance coordinator for Title IX of the Educational Amendments of 1972, as amended, and Title II of the Americans with Disabilities Act and the related regulations.
Notification of Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all colleges and universities that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends an institution beyond the high school level. Students to whom the rights have transferred are “eligible students.”
• Eligible students have the right to inspect and review the education records maintained by the College. Colleges are not required to provide copies of records unless, for reasons such as great distance, it is impossible for eligible students to review the records. Colleges may charge a fee for copies.
• Eligible students have the right to request that the College correct records which they believe to be inaccurate or misleading. If the College decides not to amend the record, the eligible student then has the right to a formal hearing. After the hearing, if the College still decides not to amend the record, the eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
• Generally, colleges and universities must have written permission from the eligible student in order to release any information from a student’s education record. However, FERPA allows colleges to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
o College officials with legitimate educational interest;
o Other colleges or universities to which a student is transferring;
o Specified officials for audit or evaluation purposes;
o Appropriate parties in connection with financial aid to a student;
o Organizations conducting certain studies for or on behalf of the College;
o Accrediting organizations;
o To comply with a judicial order or lawfully issued subpoena;
o Appropriate officials in cases of health and safety emergencies; and
o State and local authorities, within a juvenile justice system, pursuant to specific State law.
• Eligible students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
Directory information within a student’s record which may be released upon request at the discretion of the College includes:
• Student’s name
• Participation in officially recognized activities
• Telephone listing
• Electronic mail address
• Degrees, honors, and awards received
• Date and place of birth
• Major field of study
• Dates of attendance
• The most recent educational agency or institution attended
If a student does not wish for this public information to be released, he/she is responsible for notifying the Registrar’s Office, located in the Student Service Center on the Washington Street Campus, in writing by the 12th class day of each regular semester and by the 4th class day of the summer term.
Changes in Student Information
Students are responsible for keeping the College informed of changes in their current postal address, e-mail address, name, or other pertinent information. All changes should be presented in writing to the Assistance Center, located on any of the AC campuses or faxed to AskAC at 345-5505.
Any communication mailed or e-mailed to the address on record is considered to have been properly delivered to the student.
INTELLECTUAL PROPERTY RULES
The intellectual property policy of Amarillo Junior College District (“Amarillo College”) seeks to protect and promote the traditional freedom of Amarillo College, its employees and students in matters involving intellectual property and trade secrets; seeks to balance fairly and reasonably the equitable rights of authors, inventors, sponsors, and Amarillo College; and attempts to ensure that any intellectual property in which Amarillo College has an equity interest is utilized in a manner consistent with the public interest.
Rules for Intellectual Property
Sec. 1 Purpose. To balance the interests of those contributors to the substantial creation of
intellectual property at and by Amarillo College, the Board of Regents establishes these
rules on intellectual property with the purpose to (a) provide certainty in technology-
based relationships with third parties and any research; (b) create an optimal
environment for development and commercialization opportunities with private
industry; and (c) encourage the timely and efficient protection and management of
Sec. 2 Individuals Subject to this Policy. This intellectual property policy applies to:
• all Amarillo College employees including, but not limited to, full and part time faculty and
staff and visiting faculty members
together with any researchers;
• anyone using Amarillo College facilities under the supervision of Amarillo College
• Amarillo College students working at non-Amarillo College facilities as part of an Amarillo
Sec. 3 Intellectual Property Subject to this Policy. This policy covers all types of intellectual property.
The following examples are not exhaustive: the policy applies to other types not listed here,
regardless of whether they may be protected by patent, copyright, trademark, trade secret or
• Trade secrets
• Trade and service marks
• Art works
• Musical compositions and performances
• Literary works
Sec. 4 Use of Facilities and Resources. Neither the facilities nor the resources of Amarillo College may
be used (a) to create, develop, or commercialize intellectual property outside the course and
scope of employment of the individual or (b) to further develop or commercialize intellectual
properties that have been released to an inventor.
Sec. 5 Works for Hire and College Projects. The Board of Regents shall have sole ownership of all
intellectual property created by (1) an employee, student, or
other individual commissioned, required, or hired specifically to produce such intellectual property
by Amarillo College, and (b) an employee or student as part of an Amarillo College project.
Sec. 6 Role of Creator. Any person subject to this policy who creates intellectual property (other than a
work for hire under Section 5 above or on government or other sponsored projects where the grant
agreements provide otherwise), may give reasonable input on commercialization of inventions;
provided however, that the president of Amarillo College, or his or her designee(s), in his or her sole
discretion, will make final decisions, including determinations under Section 5 above,
whether and how to develop and commercialize an invention.
Sec. 7 Use of Facilities and Resources. Neither the facilities nor the resources of Amarillo College may be
used (a) to create, develop, or commercialize intellectual property outside the course and scope of
employment of the individual or (b) to further develop or commercialize intellectual properties that
have been released to an inventor.
Sec. 8 Intellectual Property Owned by the Creator. Intellectual property shall be owned entirely by the
creator if such material is conceived and developed outside the course and scope of the creator’s
employment and created on his/her own time independent of time and facilities belonging to
Amarillo College and proper and timely disclosure has been given as described herein.
Sec. 9 Intellectual Property Owned by Amarillo College. Intellectual property developed within the course
and scope of an individual’s employment or resulting from activities performed on Amarillo College
time, i.e., the use of facilities, time, or resources of Amarillo College including, but not limited to,
release time, grant money, developmental leave, or other material or financial assistance by
Amarillo College, is owned by the Board of Regents and Amarillo College shall pay for the cost of
filing a patent and/or copyright subject to its right of reimbursement as set out herein. To effectively
implement this rule and provide certainty to individuals under this policy the Board of Regents has
adopted the rules of Disclosure set forth in Sec. 10.
Sec. 10 Rules of Disclosure. Before development of intellectual property occurs or intellectual property
subject to ownership by the Board of Regents is disclosed to any party outside of Amarillo College,
to the public generally or for commercial purposes and before publishing same the Creator shall
submit a disclosure of intent to publish or invent in writing to the appropriate President’s Cabinet
member for the area in which the development occurs for determination of Amarillo College’s
a. Content of Disclosure. The disclosure shall be a reasonably complete and detailed disclosure of
intent to publish or invent and shall stipulate any anticipated use of College funds, facilities, and
equipment or time so that a written agreement as herein described may be prepared and
executed. The Disclosure shall be distributed to the President’s Cabinet for review.
b. Disclosure not timely made. If the Disclosure required by the terms of Sec. 10(a) is not timely “
made it is presumed the publishing or invention was developed on Amarillo College time with
utilization of College funds, facilities and equipment and is a “College supported Work” as
c. Response. The responsible President’s Cabinet member shall respond in writing as to the
intentions of the College as to claiming ownership within ten working days of receipt disclosure
statements be of the disclosure. The College requires that disclosure statements be updated
Sec. 11 Written Agreement. Upon proper and timely disclosure as stated above, a written agreement shall
be entered into between the creator and Amarillo College that stipulates the management of the
work, sharing of royalties, and the conditions under which Amarillo College may relinquish
ownership of the copyright or patent.
(1) Cost Recovery by Amarillo College. Amarillo College shall recover any and all of its costs
through the sale, licensing, leasing, or use of such copyrightable or patentable material before
any division of royalties will be made as designated in the written agreement.
(2) Perpetual License to Amarillo College. The agreement shall further provide that Amarillo College
will have a perpetual license to use the work without further compensation.
Sec. 12 Trade secrets. As stated above trade secrets are intellectual property subject to this policy. Trade
secrets are proprietary information and are generally defined as any information, whether or not
copyrightable or patentable, not generally known or accessible and that gives competitive
advantage to its owner.
Sec. 13 Equity and Management. An Amarillo College employee who creates a copyrightable or
patentable work with Amarillo College support may have an equity interest in the work or a
business entity involved with the work. However, this interest must be promptly disclosed to the
appropriate President’s Cabinet
member for the area and agreement concerning same must be stipulated in the written agreement
specified in the paragraph, Sec 11. An Amarillo Collegeemployee is prohibited from holding an
executive position in the business entity.
AMARILLO COLLEGE COPYRIGHT POLICY AND GENERAL STATEMENT
It is the policy of Amarillo College to follow the United States Copyright Law of 1976, as amended, (Title 17, United States Code hereinafter, the “Copyright Act”). Accordingly, all faculty, staff and students of Amarillo College should follow these policy guidelines:
A. Only copyrighted materials are subject to the restrictions in this Policy Statement. Un-copyrighted
materials may be copied freely and without restriction. Because a copyright notice is not required
for copyright protection of works published on or after March 1, 1989, most works (except those
authored by the United States Government) should be presumed to be copyright protected, unless
further information from the copyright holder or express notice reveals that the copyright holder
intends the work to be in the public domain. Works published prior to March 1, 1989, generally
require a copyright notice to be protected.
B. Copyrighted software may be copied without the copyright owner’s permission only in accordance
with the Copyright Act. Section 117 of the Act permits making an archival back-up copy. Most
software, however, is licensed to the user and the terms of the license agreement may give the user
permission to make copies of the software in excess of the archival copy permitted by the Copyright
Act. Each software license agreement is unique. As a result, the user’s rights to copy
licensed software beyond that permitted under the Copyright Act may only be determined by
reading the user’s license agreement. Any copying or reproduction of copyrighted software on
Amarillo College computing equipment must be in accordance with the Copyright Act and the
pertinent software license agreement. Further, faculty, staff and students may not use unauthorized
copies of software on Amarillo College computers or networks or computers housed in Amarillo
C. Copyrighted materials may be copied or otherwise used without the copyright owner’s permission
where such copying constitutes “fair use” under the Copyright Act.
AMARILLO COLLEGE POLICY ON INVENTIONS AND DISCOVERIES
A “College invention” is each invention or discovery by an Amarillo College employee that is conceived and reduced to practice by utilizing research or development facilities owned, under the supervision of, or made available by Amarillo College, except a facility under lease to an organization or individual not subject to the supervision of Amarillo College. A “College invention” as defined is the property of Amarillo College.
If the research and development work for an Amarillo College invention is supported jointly by Amarillo College and a third party or parties, or solely by a third party or parties, the ownership of the invention is determined by the terms of the written agreement between Amarillo College and a third party.
If the written agreement between Amarillo College and a third party does not address the subject of ownership, Amarillo College may enter into a written agreement with the third party covering the ownership, licensing, use of the inventions, and the division of the equities among the parties.
As soon as reasonably possible, but not more than 30 days after written disclosure, the inventor shall file a report with the appropriate President’s Cabinet member for the area in which the development is made which shall include the following information:
1. A title that is brief, technically accurate, and descriptive.
2. An abstract of the invention.
3. A statement of the background of the invention.
4. A description of the prior art that shows the novelty, utility, and non-obviousness of the invention being
5. A detailed description of the invention.
6. A list of publications, if any, in which the invention has been disclosed and occasions, such as
symposia, on which the invention was disclosed orally to others.
7. Each budget number used to defray invention-related research costs.
8. The signatures of each inventor and at least two witnesses who understand the invention.
9. The date the report is filed with the appropriate President’s Cabinet member.
In addition, the inventor shall periodically report in writing to the appropriate President’s Cabinet the current status of progress, results of research, and development work done with respect to the invention; and, in the case of a College invention, the inventor shall do each thing necessary, including executing legal documents and reviewing patent prosecution papers, to assist Amarillo College in patenting and administering the invention.
Authority for Licensing
Authority for licensing a copyrighted work or patented invention covered by these policies shall reside in the owner of said copyright or patent as defined herein.
Warning: The information presented here is only general information. True legal advice must be provided in the course of an attorney-client relationship specifically with reference to all the facts of a particular situation. Such is not the case here, and this information must not be relied on as a substitute for obtaining legal advice from a licensed attorney. If you are associated with Amarillo College as faculty, staff, or student and have questions about the application of the material in this policy, or federal or state law, to what you are doing or proposing to do with the material with which you are working, please let the College Librarian know.
Financial Obligations to the College
Students incurring financial obligations to the College as a result of unpaid loans, insufficient checks, unpaid parking/library fines, or other obligations may have administrative or disciplinary action taken against them by the College, such as withholding transcripts, or denial of re-enrollment until the debt is paid or the check is redeemed.
All uncollectable accounts are subject to being turned over for collections with additional expenses to students.
Student Identification Cards
Student ID cards are provided free of charge and are available to all students enrolled in academic classes with exception of hospital and selected others, the fee is $2.00. The Student ID displays the student’s name, ID number and photograph. New students are encouraged to obtain an ID upon enrollment and retain their cards for the duration of attendance at Amarillo College. ID cards are required for access to some campus services. Please contact the Assistance Center on the Washington Street Campus to report a lost or stolen ID.
New Student Orientation
All new college students who are enrolled in eight or more hours are required to complete a New Student Orientation session which is designed to promote student success. Students may attend Badger Boot Camp, which is offered in the summer, or one of several two-hour sessions throughout the semester. An on-line version is also available. The orientation reviews services and activities and offers success techniques, as well as an opportunity to ask questions. Students who do not meet this requirement will not be allowed to re-enroll until the requirement is met. Reservations for orientation may be made by contacting AskAC 371-5000, or students can sign up through WebAdvisor. Transfer students who have successfully completed 12 or more hours should contact the Advising Department 371-5440 for exemptions.
Representation: Student Government Association
The Student Government Association (SGA) is a group of AC students who are elected by fellow students to represent the student body in all matters to the Board of Regents, the administration and the faculty, and to develop student programming to enhance the learning atmosphere. Through involvement in SGA, students have the opportunity to learn and develop in a creative, intellectual, cultural, and social setting. The SGA makes recommendations regarding student interests and policies through the Director of Student Life. Membership is composed of returning Student Government Association members as well as 30 representatives elected by the student body in the fall and 9 Campus Council representatives. The Association elects its own officers each spring. Students may call upon the elected representatives to voice their concerns or ideas at any time. Inquiries may be made in the Student Government Office, located in the Basement of the College Union Building or by phone at 371-5322.
Services for Students with Disabilities
The disAbility Services Department provides and coordinates services for Amarillo College students with documented disabilities. The purpose of these services is to ensure equal access for students to participate in all programs and activities. DisAbility Services offers academic support and advising, professional tutoring, arrangements for placement test and class test administration, assistance with obtaining recorded books and materials, coordination of (ASL) interpreters, and other accommodations as required. Amarillo College students must apply to receive services. Students must provide a copy of documentation for each disability requiring accommodations. Services provided will be based on need and appropriateness for each individual. Reasonable accommodations are provided in a timely manner; however, students should allow some time for processing and the provision of services. This program does not provide diagnostic testing or evaluation, personal care attendants, or a specific learning disability program. The Office of disAbility Services is located in the Student Service Center, Room 119. Students may contact the disAbility Services Department at (806)345-5639. More information is available online at www.actx.edu/disability
$1,000 Tuition Rebates
The Texas Education Code provides for tuition rebates of up to $1,000 to undergraduate students who complete their baccalaureate degree with a minimum of “excess” courses. You may qualify for this rebate if:
• You enrolled for the first time in the Fall of 1997 or later.
• You request your rebate for your first baccalaureate degree received from a Texas public institution.
• You were a resident of Texas while attempting all of your course work at Texas public institutions.
• You attempted no more than three semester credit hours in excess of the minimum required for your
This rebate will be given by the institution granting the baccalaureate degree, not by Amarillo College. Some credit hours earned exclusively by exam may be excluded.
For more information, visit http://collegefortexans.com.
Additional Tuition Charges - Early Warning
In accordance with Texas Education Code §54.014 (§54.068 renumbered in 2005), students who have attempted 45 or more credit hours beyond the amount required for their degree at Texas public colleges or universities may be charged additional tuition, up to the level of out-of-state tuition. This includes all credit hours in which a student was registered as of the official census day for the semester (i.e. repeated courses, failed courses, and courses from which the student withdrew after census day); this does not include credit hours for which the student paid out-of-state tuition, courses designated as developmental, any hours removed from admission consideration under Academic Fresh Start (Texas Education Code §51.931), or hours accumulated toward a previous baccalaureate degree. Students who entered higher education for the first time prior to fall 1999 while classified for tuition purposes as a Texas resident are exempt.
Students enrolling in fall 2006 or later may pay a higher tuition rate if they have attempted 30 or more credit hours beyond the amount required for their degree.
Withdrawal Limitations for Students Enrolled at Texas Colleges and Universities
The Texas Education Code stipulates that students attending Texas institutions of higher education may not withdraw from more than six courses during their academic careers, including courses from which transfer students have withdrawn at other Texas institutions of higher education. There are certain exceptions to this policy and petitions for exceptions should be directed to the Registrar.
Three-peat Supplemental Fee
The Texas General Appropriations Act of 2003 resulted in the establishment of the following Texas Higher Education Coordinating Board policy. “Public institutions of higher education may not submit for formula funding credit or contact hours attempted by students who have enrolled in courses containing the same content for a third or more times at institutions since September 1, 2002.”
Beginning fall 2011, Amarillo College students who attempt a course with the same content more than twice will be charged an additional $50.00 per credit hour fee for that course.
Students affected by this policy are those who register for a course at AC (Amarillo College) which they have already attempted twice since the fall 2002 term. The policy does not apply to courses taken at other institutions. Students enrolled by the official reporting date for any given course will be counted as having attempted the course, even if they later drop the course.
Certain types of coursework are exempt from the provisions of this policy. Please contact the Registrar’s Office for more information.
Amarillo College encourages good citizenship practices for students. Students can register to vote online at: http://www.rockthevote.com/.
Amarillo College strives to maintain a safe and secure environment in which to work and study. Amarillo College Police Department Officers are the emergency medical response unit on campus and are peace officers with the power of arrest.
Amarillo College understands the concerns of parents and students and accepts the responsibility to employ security measures and implement policies to ensure that all students at the College are as free as possible from any threat to their safety or well-being.
Police Department Services
• Enforcement of laws and college policies, rules, and regulations.
• First responders in the event of accident or illness providing minor first aid and arranging additional care
• Timely notification to the campus community and the general public of crimes or situations of a violent
or threatening nature which may cause danger to students or employees.
• Security and access to campus facilities.
• Security escorts
• Lost and found
• Daily log of reported crimes
• Investigate vehicle accidents
• Jumpstart vehicles
• Unlock vehicles when keys locked inside
• Notary Public services
Reporting Crimes and Emergencies
Amarillo College Police officers are on duty from 7:00 a.m. to 11:00 p.m. Monday through Saturday and observe all official AC holidays.
Emergency medical or criminal calls during off hours must be directed to 9-1-1, and there will not be an AC Police response.
Washington Street Campus
Durrett Hall, Room 111-A
Adobe South #5
Moore County Campus:
911 (non-emergency, call 934-7220)
911 (non-emergency, call 363-7120)
The Amarillo College Police Department encourages the prompt and accurate reporting of all crimes and emergency situations. Crimes or emergency situations occurring on any of the Amarillo campuses or at off-campus events sponsored by the College should be reported to the Amarillo College Police Department as noted above. AC Police Officers will respond to the crime or emergency, conduct an investigation, and file appropriate reports. At the Moore County and Hereford Campuses, local Police Department officers will respond to the situation, conduct an investigation, and send a copy of the report to the AC Police Department.
• Become familiar with the campus, especially the areas you frequent.
• Avoid walking alone, particularly after dark. Ask for a security escort by calling extension 5163.
• Avoid short cuts if they are not the safest routes.
• Be aware of your surroundings.
• Avoid deserted areas.
• Have a game plan as to how you would defend yourself.
• Walk with confidence and determination.
• Dress for mobility.
• Carry personal belongings in a backpack or similar container that enables your arms and hands to be
• Do not get close to a vehicle which stops near you.
• Visually inspect the interior of your vehicle before entering.
• Lock your doors immediately when you enter your car.
• Alter your route of travel so that it is not predictable.
• Never pick up hitchhikers.
• Register, engrave, mark or photograph your valuables.
• Never leave your personal property unsecured or unattended.
• Be aware of suspicious persons or activities. Report suspicious behavior to college personnel or to the
AC Police Department, or the Moore County or Hereford
Campus Offices at the numbers above.
Safety on Dates
• Avoid the use of mind-altering chemicals and alcohol.
• End the date immediately if the person you are with becomes drunk, uses illegal drugs, or mistreats
• Be firm and definite when you say, “No!”
• Call someone to get you. Do not accept a ride from someone you do not know.
The most recent graduation rate information for Amarillo College may be accessed via the AC website at: http://sites.actx.edu/~iresearch/databook/Student_Right_to_Know_Grad_Rates.htm
Campus Security/Clery Act
The Amarillo College Police Department has been given the responsibility of assisting victims of both violent and non-violent sexual crimes on campus or while participating in approved College off-campus activities. Victims assistance in the form of counseling, medical referral and legal help can be obtained through the Police Department, 371-5163. Any form of unwanted sexual activity should be reported to the Police Department or the Vice President of Student Affairs, 371-5024. Amarillo College reports criminal offense statistics to the US Department of Education on an annual basis. Crime statistics for Amarillo College may be accessed online at:
Books for course(s)
Books may be purchased from the Amarillo College bookstore but students are not obligated to purchase these books from the Amarillo College Bookstore.
Students are responsible for knowing and understanding Amarillo College’s requirements relating to registration and academic standards. Students are encouraged to meet regularly with their academic advisors and to contact the Registrar’s Office with questions about academic procedures, policy, or regulations.
A student who has a grievance concerning an academic course in which he or she is enrolled should make an appeal in the following order:
2. Department Chair/Program Director
4. Vice President of Academic Affairs
5. College President
Student Academic Freedom
Students shall be free to be guided by scholarly research, study the substance of a given discipline, examine pertinent data, question assumptions, take reasoned exception to information and views offered in the classroom, and reserve judgment about matters of opinion.
Refer to the Amarillo College catalog for information regarding testing and developmental education in Texas.
The minimum semester load for full time status in a fall, spring, or summer term is 12 credit hours. Students who wish to enroll in more than 21 hours must have approval from the Vice President for Academic Affairs.
A summer semester consists of a variety of variable length terms. The normal summer semester load is six to eight hours. Students who wish to enroll in more than nine hours must have the approval from the Vice President for Academic Affairs.
Adding a Course
To add a course, students should consult an academic advisor. If a fee is required, the charge may be paid at any of the Assistance Centers or online via WebAdvisor.
Withdrawing from a Course
It is the responsibility of the student to officially drop or withdraw from a course. Failure to withdraw may result in a grade of “F” for the course. A grade of “W” will be given for student-initiated withdrawals that are submitted on or before the withdrawal deadline for the traditional 16-week schedule (certain classes meet outside the traditional 16-week schedule; see the current class schedule or access your WebAdvisor account for effective dates). Students may obtain an Academic Schedule Change Form from an academic advisor, the Advising Center, the Assistance Center or process the request manually via WebAdvisor. Withdrawal requests will not be accepted by phone.
Changing from Credit to Audit Status
Students who are enrolled for credit may change to audit status no later than the census date for each semester or term (census date information is available via your WebAdvisor account). Permission of the instructor is required. The election to change to audit status will be irreversible. No credit will be awarded and a grade of “AU” (audit) will be assigned.
If a class does not materialize and is canceled by the College, 100 percent of all tuition and fees charged will be refunded. Students who officially withdraw from Amarillo College prior to the sixth day of class for full-length courses and by third class day for summer will be refunded 100 percent of their mandatory tuition and fees. If a transcript received by Amarillo College after a student has completed enrollment shows that the student is suspended at the last college attended, the student is subject to being withdrawn with forfeiture of all tuition and fees. Likewise, any student who provides false information regarding TSI testing or scores will be subject to withdrawal and forfeiture of tuition and fees.
Tuition and fees paid directly to Amarillo College by a sponsor, donor or scholarship shall be refunded to the source rather than directly to the student.
Please refer to the current class schedule for specific refund dates and information. Or, visit the Amarillo College website at: www.actx.edu/bus.
Regular attendance is necessary for satisfactory achievement. Therefore, it is the responsibility of the student to attend class in accordance with the requirements of the course as established by the instructor. Attendance and/or participation requirements in courses delivered electronically (telecourse and on-line courses) will be unique to the individual course.
Religious Holy Days
Amarillo College shall excuse a student from attending classes or other required activities including examinations for the observance of a religious holy day, including travel for that purpose. A student whose absence is excused for this observance may not be penalized for that absence and shall be allowed to take an examination or complete an assignment from which the student is excused within a reasonable time after the absence.
Amarillo College may not excuse absences for religious holy days which may interfere with patient care.
If a student and an instructor disagree about the nature of the absence being for the observance of a religious holy day, or there is a similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the President of Amarillo College or his or her designee. The student and the instructor shall abide by the decision of the President or the designee.
Grading Practices and Reports
Faculty must inform their students in writing at the start of the semester of the following:
1. The grading policy.
2. The procedure for determining grades and course averages.
3. The attendance policy.
A student may request current grade information at any time from his/her instructor.
End of semester grades in all courses are filed in the Registrar’s Office and are maintained as official records of the College. A final grade will be reported at the close of each semester. A grade once earned and recorded cannot be removed. If a student repeats a course, however, the higher grade earned is the one counted toward fulfillment of degree requirements. For further information regarding Amarillo College grading practices and reports, refer to the Amarillo College General Catalog.
A student whose semester grade-point average falls below a 2.0 and the cumulative GPA is less than 2.5 will be placed on academic probation. For purposes of determining academic probation, all course work taken during the summer terms in a given year will be considered as one semester.
• A student on probation is advised to participate in the probation program, Go to AC Website:
www.actx.edu: Current Students, Advising, to complete the
Academic Probation seminar on-line.
• A student receiving Veteran’s Administration benefits who receives a punitive grade for non-attendance
and/or is placed on academic suspension will be reported to
the VA as making unsatisfactory progress.
A student is removed from academic probation when a 2.0 grade-point average or better is earned on all work attempted at Amarillo College during the semester that the student is on probation.
A student on probation who fails to bring his/her semester grade-point average up to a minimum of 2.0 will be suspended through the next semester. For purposes of determining academic suspension, all course work taken during the summer terms in a given year will be considered as one semester.
Academic suspension is effective for at least one semester. The summer term may serve as a suspension semester.
• A suspension intervention program is offered during the fall and spring semesters.
• A student who is on suspension from Amarillo College or any other college may attend an informational
meeting and apply to enter the Suspension Intervention program during his/her semester of suspension.
If accepted into the program, the student is allowed to attend classes that semester as long as he/she
meets the Suspension Intervention program requirements.
• A student who is on suspension from Amarillo College may choose to not attend classes during his/her
one semester of suspension.
After the suspension semester, the student is eligible for readmission to Amarillo College the next semester on academic probation.
A complete description of graduation requirements are stated in the College Catalog. Briefly, the requirements are as follows:
1. Completion of degree or certificate requirements with a 2.0 grade point average.
2. Discharge of all financial obligations to the College.
3. Graduation application completed according to specific dates listed in the Class Schedule.
4. Meeting all TSI requirements.
Application for Graduation
Graduation is not an automatic process. Students must formally apply for graduation by the withdrawal deadline of the term in which the student intends to graduate. Students should begin the process by consulting with an academic advisor to ensure that all degree requirements have been met. Next, students must officially make application with the Registrar’s Office by logging into WebAdvisor, and then choosing Application for Graduation under Academic Profile. Degrees are posted and diplomas printed approximately two weeks after the end of the semester. Present a photo ID to the Registrar’s Office on the Washington Street Campus to pick up your diploma. At the student’s request, a diploma will be mailed to those who live outside of Amarillo.
Amarillo College holds one graduation ceremony per year, at the end of the spring semester. This ceremony recognizes graduates from the fall semester of that year and also the candidates for graduation from the spring semester and upcoming summer semester. All students who complete a Graduation Application are invited to participate in the Commencement ceremony and will be sent a detailed letter containing ceremony-related information.
STUDENT CONDUCT AND RESPONSIBILITES
Student Code of Conduct
Amarillo College expects a high standard of conduct from its students. Students are expected to comply with the law, respect proper constitutional authority, and obey College policies, rules and regulations. Unacceptable conduct is defined as an action or behavior that is contrary to the best interest of a fellow student or students, the faculty or staff, the College, or the teaching/learning process. Students failing to perform according to established standards may be subject to disciplinary action. Policies, standards, rules and regulations apply to students attending College activities whether the activity takes place on or off campus.
Each student shall be responsible for becoming knowledgeable of the contents and provisions of College policies, rules, and regulations concerning student conduct. In some cases, individual programs may have approved policies for student conduct which also apply to student conduct in those programs.
All students shall obey the law, show respect for properly constituted authority, and observe correct standards of conduct. In addition to activities prohibited by law, the following types of behavior are prohibited:
1. Scholastic dishonesty, punishable as prescribed by Board policies, shall include, but not be limited to,
cheating on a test, plagiarism, and collusion.
“Cheating on a test” shall include:
a. Copying from another student’s test paper.
b. Using test materials not authorized by the person administering the test.
c. Collaborating with or seeking aid from another student during a test without permission from the test
d. Knowingly using, buying, selling, stealing, or soliciting, in whole or in part, the contents of a pending
e. The unauthorized transporting or removal, in whole or in part, of the contents of the pending test.
f. Substituting for another student, or permitting another student to substitute for one’s self, to take a test.
g. Bribing another person to obtain a pending test or information about a pending test.
“Plagiarism” shall be defined as the appropriating, buying, receiving as a gift, or obtaining by any means another’s work and the unacknowledged submission or incorporation of it in one’s own written work.
“Collusion” shall be defined as the unauthorized collaboration with another person in preparing written work for fulfillment of course requirements.
2. Violations of the penal Statutes of Texas, or of the United States, occurring on College property or in
connection with College-sponsored activities may also constitute violations of the College’s rules and
regulations when such violations affect the educational process and goals of the College.
3. Obstruction or disruption of any authorized College operation or activity. Disorderly conduct shall include
any verbal or physical abuse, intimidation, or the subjection of another person to inappropriate, abusive,
threatening, or demeaning actions.
4. Use of alcoholic or intoxicating beverages and use of drugs not prescribed by a physician.
5. The illegal use, possession, transmissions, and/or sale of drugs or narcotics, as those terms are
defined by the Texas Controlled Substances Act.
6. Gambling in any form.
7. Hazing with or without the consent of a student; a violation of that prohibition renders both the person
inflicting the hazing and the person submitting to the hazing subject to appropriate discipline. Initiations
by organizations may include no feature that is dangerous, harmful, or degrading to the student; a
violation of this prohibition renders the organization subject to appropriate disciplinary action.
8. Failure to comply with a directive from a College administrator, faculty member, or Police Officer.
9. Falsification of admission forms or alteration of student records.
10. Unauthorized solicitation.
11. Using tobacco or tobacco products inside any College building. No smoking within 20 feet of any
12. Possession of firearms or any type of weapon unless special authorization has been approved by the
13. Holding rallies, demonstrations, or any other form of public gathering without prior approval of the Dean
of Enrollment Management, or conducting an activity that
causes College officials to interrupt their scheduled duties to intervene, supervise, or observe activities
in the interest of maintaining order.
14. Exhibiting behavior that gives reasonable cause to question, in the opinion of the College, whether the
student is able to satisfactorily function in institutional programs or institutional activities in which the
student is engaged.
15. Interference with teaching, research, administration, or the College’s subsidiary responsibilities through
“disorderly conduct or disruptive behavior.”
16. Failure to pay a debt to the College or writing an “insufficient funds” check to the College.
17. Disorderly conduct which shall include any verbal or physical abuse, intimidation or the subjection of
another person to inappropriate, abusive, threatening or demeaning actions on property owned or
controlled by the College or at College-sponsored functions. Students who behave in a disorderly
fashion may be required to leave the premises, withdraw from a club or organization, or withdraw from
18. Dressing in a manner which does not observe health and safety regulations and appropriateness to a
learning environment. Students shall be informed of special dress requirements for any particular
course or program. Students failing to comply with such requirements may be subject to disciplinary
action. In cases where a student’s dress or hygiene interferes with learning, the appropriate College
official shall conduct initial counseling with the student.
19. Damaging or destroying College property.
20. Sexual assault or harassment which includes any unwanted sexual advances or contact. Violation of
such may result in disciplinary action as well as prosecution under state, federal, or local laws.
21. Unauthorized access, reconfiguration, modification, copying or misuse of College or other students’
computer files, including inappropriate use of e-mail, data or software. Violation may lead to disciplinary
Student Conduct/Disciplinary Procedures
Any student violating the student conduct policy shall be subject to disciplinary action, including suspension, in accordance with College policy. The principles of due process apply in all student conduct disciplinary cases at Amarillo College. These procedures have been instituted to protect the rights of the students and the rights of the College.
A student may be summoned to appear in connection with an alleged violation of any disciplinary or traffic-related regulation.
A student may be placed on disciplinary probation without a hearing for failure to comply without good cause to a letter or summons. The College may also elect to proceed with a formal hearing. Alleged student violations of College policies, rules, or regulations may be reported by students, College personnel, or any other person who witnesses or has knowledge of such alleged violations. Where possible, the accused student will be informed of the alleged violation and its disciplinary consequences by the College official responsible for maintenance of the appropriate policy, rule, or regulation.
The Vice President of Student Affairs shall be notified in writing of the alleged violation, and will conduct a preliminary hearing with the student to review the allegations along with the relative facts and evidence. In some cases the preliminary hearing may be extended for continued review to interview witnesses and to gather additional information. Based upon the findings of the preliminary hearing, the Vice President will either dismiss the allegations or present the student with formal charges. If formal charges are warranted, the student has the right to waive a formal hearing in writing, and accept an administrative disposition of the case by the Vice President.
Emergency Suspension or Withdrawal
The Vice President of Student Affairs, Vice President of Academic Affairs, or the College President may take immediate disciplinary action, including suspension, pending a hearing against a student for policy violations if the continuing presence of the student poses a danger to persons or property or poses an ongoing threat of disrupting the academic process.
In cases in which the accused student disputes the facts and formal charges are filed against the student, the Vice President of Student Affairs will conduct a formal hearing within five class days. The student will be notified in writing at least three days prior to the hearing. The student may review the charges and evidence against him or her prior to the hearing. Legal counsel may be present at a hearing only with the prior consent of the College. If counsel is present, the counsel may not participate in the hearing or present the student’s case, but only advise the student of his or her rights.
During the formal hearing, the student may admit guilt or deny the formal charges. In the formal hearing, the student is entitled to present his or her case, to present witnesses who may provide substantiating evidence, and be confronted by witnesses against him or her.
A panel composed of at least one student appointed by the Student Government Association President, one faculty member appointed by the President of the Faculty Senate, and one administrator appointed by the President of the Administrators Association shall hear the facts and testimony, and see any evidence presented in the hearing. The panel will recommend to the Vice President of Student Affairs an opinion as to whether the accused student has violated the code of conduct and recommend penalties, if appropriate.
Decision in Hearing
Based upon the findings of the formal hearing and recommendations from the hearing panel, the Vice President of Student Affairs will determine the student’s guilt or innocence and any penalties assessed. The student will be notified in writing of the outcome of the hearing within three days of the hearing.
If the student is found guilty, penalties that may be imposed include:
2. Curtailment of privileges.
3. Requirement to participate in training.
4. Requirement to participate in community service.
5. Disciplinary probation.
6. Exclusion from class with an assignment of a grade of F.
7. Termination of student employment.
8. Temporary disciplinary suspension.
10. Prosecution under federal law, state law, or city ordinances.
11. Permanent suspension from the institution for repeated violations of the code of conduct.
No students who have been suspended for disciplinary reasons from the College shall be permitted on any campus or other facilities of the College during the period of suspension without the prior written approval of the Dean of Enrollment Management.
Students who wish to appeal a decision must submit a written letter of appeal to the Vice President of Student Affairs within seven calendar days. Appeals will be reviewed based upon the following criteria:
1. The severity of the penalty.
2. Adherence to disciplinary policies and procedures of the College.
The Vice President will conduct a review and render a decision in writing within seven days.
Appeal to President
Any student disciplined pursuant to this policy may, within 15 days of receiving notice of the decision from the Vice President of Student Affairs, petition in writing the College President to review the decision. The student’s petition will state with particularity why the decision is believed to be incorrect or unfair. The College President may choose to allow oral argument on the petition, in which case the parties will be provided notice of the date, time, and place of the review within seven days of the receipt of the appeal request. The College President will notify the student, in writing, of the results of the review within seven days.
Amarillo College will maintain an official disciplinary record for any Amarillo College student who has been assessed a disciplinary penalty. This record will reflect the nature and disposition of the charge, the penalty assessed, and other pertinent information. The disciplinary record shall be separate from the student’s academic record and shall be treated as confidential. The contents shall be available to College officials who have a need to know, but shall not be revealed except upon request of the student or in accordance with applicable state or federal laws.
Interrogations and Searches
College officials have a limited right to search students or their property when such search would be in the interest of the overall welfare of other students, or when necessary to preserve the good order and discipline of the College. Even if no search warrant is obtained, any prohibited item within “plain view” is subject to seizure.
Areas such as lockers and desks which are owned and controlled by the College may be searched by College officials when they have reasonable cause to believe that stolen items or items prohibited by law or by Board policy are contained in the area to be searched. Indiscriminate searches in the nature of “fishing expeditions” shall be prohibited.
Stolen items and items which are forbidden by Board policy or law may be impounded and may be used as evidence in internal College disciplinary proceedings against the student.
The above policies shall not apply in the event that law enforcement authorities are involved in a search. College searches conducted with assistance from law enforcement authorities are governed by the Fourth Amendment standards that are applicable in the criminal law context.
Procedure for Communicating and Resolving Student Concerns
COURSE OR GRADE COMPLAINTS
A student who has a grievance concerning an academic course in which he or she is enrolled should make an appeal in the following order to the:
2. Department Chair/Program Director.
4. Vice President of Academic Affairs.
5. College President.
The purpose of this policy is to secure at the first possible level prompt and equitable resolution of student complaints, including those alleging discrimination on the basis of race, religion, color, sex, national origin, age, or disability.
The student may be represented at any level of the complaint.
Any student who believes that he or she has been discriminated against on the basis of race, religion, color, national origin, sex, age, or disability by the institution or its personnel may informally discuss the complaint with the Associate Vice President of Student Affairs with the objective of reaching a reasonable solution. The Associate Vice President of Student Affairs shall advise the student of his or her options in the situation and notify the Director of Administrative Services/Human Resources of the College.
If the aggrieved student believes the complaint has not been resolved at the informal discussion, he or she may submit a written complaint stating his or her name, the nature and date of the alleged violation, names of persons responsible (where known), names of any witnesses, and requested action within 30 working days of the date of the informal discussion, to the Vice President of Student Affairs. The Associate Vice President of Student Affairs shall ensure that the aggrieved student’s rights to appropriate due process procedures are honored. If a hearing is held, the Vice President of Student Affairs and the Associate Vice President of Student Affairs shall conduct the hearing. The Vice President of Student Affairs and the Associate Vice President of Student Affairs will consult with the College legal counsel and render a decision in writing on the complaint within ten working days. If this decision is not to the student’s satisfaction, he or she may appeal the decision to the Vice President of Student Affairs within ten working days of the receipt of the written decision according to procedures at Level Two below.
FORMAL STUDENT COMPLAINTS
A student who has a complaint may either request a conference with the Associate Vice President of Student Affairs or submit the complaint in writing. Written complaints may be initiated at the following location: http://www.actx.edu/admission/complaint.
If the outcome of the conference with the Associate Vice President of Student Affairs is not to the student’s satisfaction, the student has 15 calendar days to request a conference with the academic division chair or Vice President of Student Affairs, as appropriate, or designee(s), who shall schedule and hold a conference. Prior to or at the conference, the student shall submit a written complaint that includes a statement of the complaint and any evidence or witnesses in its support, the solution sought, the student’s signature, and the date of the conference with the division chair or Associate Vice President of Student Affairs.
If the outcome of the conference at Level Two is not to the student’s satisfaction, the student has 15 calendar days to request a conference with the College President or designee, who shall schedule and hold a conference. Prior to or at the conference, the student shall submit the written statements required at Level Two and the date of the conference with the Vice President of Student Affairs.
Student Complaint Procedure
A student who believes he or she has been or is being subjected to any form of sexual harassment shall bring the matter to the attention of the Vice President of Student Affairs or his designee in accordance with the procedures in the College’s complaints policy. However, no procedure or step in that policy shall have the effect of requiring the student alleging harassment to present the matter to a person who is the subject of the complaint. Nor shall a sexual harassment complaint be dismissed because it is not filed within certain timeframe.
Sexual harassment includes such behavior as sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature directed toward an employee, student, or job applicant, particularly when one or more of the following circumstances are present.
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s
employment or education.
2. Submission to or rejection of such conduct by an individual is used as the basis for academic or
employment decisions affecting that individual.
3. Such conduct has the purpose or effect of substantially interfering with an individual’s academic or
professional performance or creating an intimidating, hostile, or offensive employment or educational
In determining whether alleged behavior constitutes sexual harassment, Amarillo College will examine the record as a whole and all aspects of the circumstances, such as the nature of the sexual advances and the context in which the alleged incidents occurred.
If the allegation of sexual harassment involves an administrator, faculty member or classified employee of the college, provisions of the “Discrimination” policy stated above will be followed. If the allegation involves a student or students, it will be handled in keeping with the “Student Conduct/Disciplinary Procedures” as stated in this publication. If a student has questions concerning these policies or procedures, he/she should contact the Vice President of Student Affairs.
Students with disabilities needing accommodations must make requests through the disAbility Services Department. Any approved accommodation will be based on appropriate documentation and discussion with the student and will be evaluated in accordance with state and federal guidelines. If a student disagrees with the accommodation decision and desires to appeal the decision, the appeal should be made in the following order:
1. Coordinator of disAbility Services - The student will contact the Coordinator to discuss the grievance with the
objective of arriving at a satisfactory resolution of the complaint.
2. Associate Vice President of Student Affairs - If the complaint is not resolved, the student may contact the
Associate Dean with the objective of reaching a reasonable solution.
3. Vice President of Student Affairs - If the complaint is still not resolved, the student may submit a written
appeal within 5 business days to the Dean who will investigate the complaint and render a written decision
within 10 business days.
4. College President - If the complaint is still not resolved, the student may submit a written appeal within 5
business days to the College President, who will render awritten decision within 10 business days.
The College has certain designated parking areas for faculty and staff that have authorized permits. All other parking areas are available to students.
General traffic regulations of the state and city are applicable on Amarillo College campuses. Students who have three or more unpaid parking citations will be contacted by the Police Department. If parking citations are not paid and problems resolved, repeat violations may have their vehicle impounded and/or lose on-campus parking privileges. Questions regarding parking can be directed to the Police Department, 371-5163, located in Room 111, Durrett Hall.
Traffic Citation Appeal Procedure
Students appealing traffic citations must complete an appeal form (available at the Assistance Center or AC Police Department), include a copy of the citation, and submit to the Police Department within seven days of the ticket date. An appeals committee consisting of students and College employees will meet on a regular basis to review traffic citation appeals. Failure to submit an appeal within the prescribed seven day period voids the right to appeal.
Before posting or distributing petitions, handbills, signs, or pieces of literature, the student or registered student organization, individual, or group must submit a copy of the material to be distributed to one of the following for approval:
• East Campus – Assistance Center (Student Activity Center)
• Hereford Campus – Student Services Counter
• Moore County Campus - Student Services Counter
• Polk Street Campus - Workforce Development Office
• Washington Street Campus – Student Affairs Offices, SSC 130 or Student Activities Office
(CUB Basement 3B)
• West Campus – Assistance Center (West Campus Lecture Hall)
The material to be posted or distributed must meet the following guidelines.
• Signs or materials of any kind which promote a business that is in direct competition with any Amarillo
College class or service is strictly prohibited from posting on any Amarillo College Campus.
• The student or registered student organization, individual, or group distributing the information must be
identified on the material to be posted.
• If the item is a petition, it must contain the name and signature of the initiator. If the initiator is a student
organization the petition must contain a statement signed
by the organization’s advisor that the advisor is aware of the petition. The text of the petition must also
be printed on each page that contains supporting signatures.
• The item(s) must show a College approval stamp on the material.
• The material must not contain non-permissible solicitation, and must not be obscene or libelous.
• The material to be posted should not be larger than 14” x 22” unless special permission is given by the
• Materials must be posted only in designated areas (bulletin boards) on Amarillo College property.
• The items must not be displayed on windows, glass doors, painted walls, banisters, or columns of
buildings except as designated or specially approved.
• Materials which promote commercial enterprises may be posted only in designated areas.
• No person may remove material posted without permission from the approving office, the student,
individual or group, or the registered student organization.
• No student or registered student organization may distribute literature by accosting individuals or by
hawking or shouting.
• Distribution must not interfere with free and unimpeded flow of pedestrian or vehicular traffic, and must
not disturb or interfere with academic or institutional activities.
• POSTED MATERIALS SHOULD BE REMOVED BY THE STUDENT OR ORGANIZATION no later
than14 days after posting or, if it relates to an event, not longer than 24 hours after the event to which it
relates has ended. At the time of removal, care should be taken not to litter the area around which the
material was posted.
No solicitation (sale or offer for sale of any property or service, and the receipt of or request for any gift or contribution) is allowed on any AC campus, except with the prior written consent of the Vice President of Business Affairs or the Vice President of Student Affairs.
Participation in Political Activities
Before a representative or speaker for any political group may speak on campus, the representative must be invited by a recognized student organization. The student organization must be one which has been established in accordance with Amarillo College policy and which has been approved by the Associate Vice President of Student Affairs. Time and location will be scheduled by the Associate Vice President.
Recognized political party representatives who wish to contact students may have a table set up in the lobby of the College Union Building after being registered by the Associate Vice President of Student Affairs.
Political party representatives wishing to place posters or announcements on the campus must use the bulletin boards of the College. The placing of posters must be governed by the same policy which applies to distribution of other printed materials such as posters and handouts.
The Associate Vice President of Student Affairs shall require two working days advance notice from the recognized student organization(s) for participation in politics to determine final approval or disapproval of the event.
Weather Closing Policy
If Amarillo College campuses are closed because of inclement weather, an official announcement will be made through all local television stations and KGNC radio. The message will also be posted on the college website and the College’s main telephone number (806) 371-5000.
Morning closings will be announced by 6:30 a.m. The decision to close or change evening classes will be made by 3:00 p.m. If a decision to cancel classes or close a campus is made during the day, students will be notified through the media and website. If no announcement is made, the College is open as normally scheduled.
Please listen closely to weather announcements as one campus may be closed while others remain open.
Student and Community Use of College Facilities
Conduct on College Premises
Amarillo College property, facilities, and personnel are primarily dedicated to use and access by College faculty, staff, and enrolled students. They are also available to citizens of the community who have legitimate business at the College. “Legitimate business” is defined as activities reasonably related to enrollment, employment, or contractual relation with the College or the seeking thereof; and persons on College property at the invitation of the College. The College may limit community access to property, facilities, and personnel if that access is believed to be disruptive to the normal and orderly functioning of the College’s operations, or is deemed inappropriate to the College’s purposes. In addition, but not in lieu of definitions of “disruption” and “disruptive behavior,” the term “disruptive” means any activity calculated or otherwise which has the effect of disturbing students, faculty, or staff in the performance of their studies, activities, or jobs. The College reserves the right to establish reasonable conditions regarding the access of any person to the College’s property, facilities, and personnel. Any individual or group activity considered by the College to be disruptive to the orderly functioning of the College may result in access limitations being prescribed by the President or designee.
Any person who has no legitimate business interest at the College, and/or is disruptive to the normal and orderly functioning of the College’s operations as defined above, is an undesirable person and may be ejected from College property upon his or her refusal to leave peaceably on request. Identification may be required of any person on the College property at any time, and inquiry may be made of said person as to his or her reason for being on College property.
In addition to the criminal penalties as allowed by law, students who refuse to identify themselves fully in accordance with College policy may be subject to discipline, including suspension.
Minor Children and Pets on Campus
From time to time, classes and activities are offered at Amarillo College for minor children and pets. On these occasions, they are invited to avail themselves of these opportunities. At other times, however, students are cautioned that minor children and pets are not permitted to remain unattended on campus or to attend classes with students.
Guidelines for Visiting Employers
Amarillo College welcomes business and industry representatives to our campus for the purpose of providing information to students regarding employment opportunities under the following guidelines:
1. Access to our campuses will be determined in part by availability of appropriate space in our facilities.
2. Displays will be set up only in designated areas as assigned and cannot interfere with the free flow of
pedestrian traffic or interfere with College activities.
3. Requests must be made at least 5 business days in advance.
4. Employers should not actively pursue students on campus, but simply be available for students to
approach if they choose.
5. The employer must have current job openings for which they are recruiting.
6. Display materials and business activities must be appropriate to a college campus, not be obscene or
libelous, and must prominently display the name of the
7. Behavior and dress of employer representatives must be in a manner which is appropriate to a learning
8. Visiting employers will be charged $25.00 per table per day.
9. Flyers that advertise the visit may be posted in accordance to Amarillo College’s posting policy.
10. The Associate Vice President of Student Affairs or his/her designee reserves the right to deny or
terminate access to our campus as he/she deems prudent.
11. College retains its prohibition against organizations selling products/ services on campus.
Contact Employment Services for information or to make requests, 371-5459.
Student Clubs and Organizations
An organization in which membership is limited to students, staff, and faculty may become a registered student organization by complying with the registration procedures established by the Director of Student Life. Regulations governing clubs and organizations are located in the Student Life Office in the CUB basement.
Membership is governed by the constitution and bylaws of each organization, subject to the following limitations:
1. Membership shall be confined to students of the College and to persons officially connected with the
2. Any student who is placed on academic probation shall be considered on social probation as well, and
the student shall participate in organizational activities only to the extent of attending regular meetings.
The student shall not hold any office, either elective or appointive, nor serve on committees. A minimum
of 2.0 grade point average is required of all members unless higher standards are stipulated by the club
or organization constitution.
Students and their children with communicable diseases including but not limited to Chicken Pox, Scarlet Fever, Active Tuberculosis, Measles, and Influenza should exercise care not to infect College students or staff with their illnesses. This can best be done by following medical recommendations concerning quarantine. Ill children should not be brought to College classes. Further information concerning these issues can be obtained by contacting the Police Department at 371-5163.
Amarillo College recommends that students entering this institution be fully vaccinated prior to enrollment and preventative vaccinations be taken when required. The consequences of not being fully immunized for diphtheria, rubella, mumps, tetanus and poliomyelitis are severe. An outbreak of any of these diseases can have a devastating impact on the campus community. Immunization is an integral part of preventative health care.
All students majoring in health care related fields must provide documented proof that they have been fully immunized prior to admission to the program. Students in Allied Health and Nursing programs should consult with the program chair regarding mandatory immunization requirements.
For additional information, contact a family physician, the county health department, or the Immunization Department of the Texas Department of Health.
Student Health Insurance
Amarillo College does not provide health insurance for students. However, information from various insurance carriers is kept on file by the Student Affairs Office for students to review for individual purchase.
Bacterial Meningitis Information
Beginning with the spring 2012 semester, all new Amarillo College students under the age of 30 will be required to show proof of Bacterial Meningitis vaccinations 10 days prior to starting classes.
This information is provided to all new college students in the state of Texas. Bacterial Meningitis is a serious, potentially deadly disease that can progress extremely fast – so take utmost caution. It is an inflammation of the membranes that surround the brain and spinal cord. The bacteria that cause meningitis can also infect the blood. This disease strikes about 3,000 Americans each year, including 100-125 on college campuses, leading to 5-15 deaths among college students every year. There is a treatment, but those who survive may develop severe health problems or disabilities.
• High fever
• Severe headache
• Rash or purple patches on skin
• Light sensitivity
• Stiff neck
• Confusion and sleepiness
There may be a rash of tiny, red-purple spots caused by bleeding under the skin. These can occur anywhere on the body. The more symptoms, the higher the risk, so when these symptoms appear seek immediate medical attention.
• Diagnosis is made by a medical provider and is usually based on a combination of clinical symptoms
and laboratory results from spinal fluid and blood tests.
• Early diagnosis and treatment can greatly improve the likelihood of recovery.
• The disease is transmitted when people exchange saliva (such as by kissing, or by sharing drinking
containers, utensils, cigarettes, toothbrushes, etc.) or come in contact with respiratory or throat
• Increased Risks
• Exposure to saliva by sharing cigarettes, water bottles, eating utensils, food, kissing, etc.
• Living in close conditions (such as sharing a room/suite in a dorm or group home).
• Death (in 8 to 24 hours from perfectly well to dead)
• Permanent brain damage
• Kidney failure
• Learning disability
• Hearing loss, blindness
• Limb damage (fingers, toes, arms, legs) that requires amputation
Antibiotic treatment, if received early, can save lives and chances of recovery are increased. However, permanent disability or death can still occur.
Vaccinations are available and should be considered for:
• Those living in close quarters
• College students 25 years old or younger
• Vaccinations are effective against 4 of the 5 most common bacterial types that cause 70% of the
disease in the U.S. (but does not protect against all types of meningitis).
• Vaccinations take 7-10 days to become effective, with protection lasting 3-5 years.
• The cost of vaccine varies so check with your health care provider.
• Vaccination is very safe – most common side effects are redness and minor pain at injection site for up
to two days.
• Vaccination is available from local health care providers
For More Information
• Contact your own health care provider.
• Contact your local or regional Texas Department of Health office at 655-7151.
• Informational web sites:
• http://www.cdc.gov/meningitis/index.html or http://www.acha.org.
Student Assistance Program for Alcohol and Drug Abuse
Students wanting confidential assistance from the College in dealing with a perceived alcohol or chemical substance abuse problems may self-refer for that assistance by making an appointment with the Director of Advising located in the Student Service Center, or by calling 371-5456.
Faculty, staff, or other students may wish to counsel a student to seek assistance through a voluntary referral to the Director of Advising if a perceived problem with alcohol or substance abuse exists.
Students who counsel with the Director of Advising may have the opportunity to schedule a screening session with a mental health professional contracted with the College through the Student Assistance Program. The cost of the initial screening session will be borne by the College.
No record regarding the contact with the Director of Advising, the referral to an outside agency or actions taken as an outcome of that referral will be entered as part of the student’s permanent record.
A student who is disruptive of the academic process, or ordinary functions of the College, and/or who is verbally or physically abusive to students, faculty, or staff, and who exhibits symptoms which suggest the possibility of alcohol or drug-related causes of this behavior, may receive a referral to the Director of Advising.
The Director of Advising will meet with the student, and if in the opinion of the Director of Advising should circumstances so indicate, discuss with the student the possibilities for self-referral to seek assistance for any problem of alcohol or drug abuse which may exist. The student will choose whether to seek this assistance which shall be on the same basis as a “voluntary referral” described above.
Should the student choose to seek assistance, the College may consider this action as a mitigating circumstance in the deliberations regarding the student’s status at the institution due to the alleged violation of the Code of Conduct. The student will complete a self-referral form during the session with the release of the recommendations of the mental health professional conducting the screening to Amarillo College if the student wishes to make such recommendations available to Amarillo College. Amarillo College will pay for the initial screening session.
Amarillo College may proceed simultaneously with disciplinary action and the Student Assistance Program Referral if the student has violated the Amarillo College Student Code of Conduct as published in this document, which specifically prohibits the possession or use of drugs or alcohol.
In addition to the Employee and Student Assistance Programs, there are other resources available to anyone who needs assistance in dealing with a substance abuse problem. These resources include counseling, treatment, and rehabilitation opportunities. Students or employees who have an alcohol or substance abuse problem are encouraged to seek immediate assistance. Complete documentation as to legal sanctions and health risks is available online at: http://www.actx.edu/admission/files/filecabinet/folder2/Substance_Abuse_Prevention_Program_1.pdf